Registration Overview
NYSWYSA annually registers 85,000+ players, coaches, and volunteers. This task is made easier by use of software tools to provide data to the state in a computer readable form. On this page, you will find information regarding policies that deal with registration. It became mandatory that all clubs submit their data in a computer readable format in 1995.
Our registration system underwent a change over from Logical Solutions to Demosphere's web based system, RosterPro™ during the 2003-2004 season. Beginning with the 2004-2005 seasonal year, the only acceptable method to register your club members is through RosterPro™. Club Administrators can enter the RosterPro™ system from the menu on the left side of this page. If your club does not have a sign in and password, please contact the state registrar, Tim Mellander.
RosterPro™ provides registration, roster management, pass printing, and risk management functions. As well it provides a method for the club to import/export it's data via Excel and broadcast e-mail to its members. The information in the database is also used for various purposes by NYSW and required to be submitted to United States Youth Soccer and the United States Soccer Federation.
Indoor Soccer Teams and RosterPro
To be covered by NYSW insurance while playing indoor soccer, all players and coaches should be registered with their club using RosterPro.
To avoid issues with National Championship Series and travel soccer rules, all indoor play in NYSW is considered recreational soccer. For indoor teams, please be sure to setup your teams correctly using the team type 'recreational'. If you set them up as travel, the RosterPro program will invoke the two roster limit for your players. In the past this has caused a problem once spring rolls around and teams head outside as true classic travel programs. Also if you set the indoor team as travel, you will incur player pass fees to your invoice.
New Features Added to RosterPro™
Here is a list of the latest features that have been added to RosterPro™:
- A Contact roster that will feature various list functions for making phone trees and other contact lists (target date 1 Oct 2005)
- A more robust transfer and release system (target date 1 Nov 2005)
- Updated Users Guide - the User's Guide was updated on 11/18/2004. Download the latest version.
- E-Mail Broadcast - Added to the Club Admin menu, gives you a tool to generate e-mails to various members of your club.
- Data Export - This function gives you a tool to export your data back out of RosterPro™ in several different formats that can then be used in other applications to generate whatever type of lists you may require. You can find this tool in the Club Admin menu.
- Automatic Duplicate Finder - when you enter a new player or modify a player record, the system will automatically search the entire state database to see if the player already exisits in another club.
We continue to add features to streamline your registration process and hope that you will find these additions useful.
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