Clubs use League Organizer Lite, or League Organizer Soccer
Edition, programs created by Logical Solutions, to register their
players and coaches for New York State West Youth Soccer
Association (NYSWYSA). This paper describes what must be done at
the district level with the data that clubs provide.
The program that is used at the district level is League Organizer
Soccer Edition for Associations (Associations Program).
If you need help with the program, contact:
If you need help with the information specific to NYSWYSA, contact one of the following:
- Your district registrar
- The NYSWYSA State office
- The State Registrar, Tim Mellander
Install the program onto the hard disk in your computer using the
directions that came with the program
Setting Up the Associations Program
Start up the program and select ‘Setup’ from the menu. Then do the
following steps, in the order shown, to simplify your work with the
Step 1 - Select ‘Club Setup’ and do the following:
Fill in the following fields with your club information:
Fill in the ‘Club Id’ field. This is your club’s NRC#, which you can get
from your Commissioner, or from the State Office.
Fill in ‘Cut-off Date’ with 07/31/xx, where xx is the end date for the
previous soccer year. THIS FIELD MUST BE CHANGED EACH
SEASONAL YEAR. For example, use 07/31/95 for the seasonal year
that starts on 08/1/95 and ends on 07/31/96.
Fill in ‘Youth League?’ with Y
Fill in ‘State’ with NYSWYSA. Press . The ‘Region’ and other
State Association information will automatically fill in.
Fill in ‘District’ with one of the following:
Fill in ‘District #’ as follows, making sure to include the leading zero:
Fill in ‘Club #’ with the last two digits of ‘Club Id’. For example, if your
‘Club Id’ was 100308, your ‘Club #’ is 08.
You do not need to fill in ‘League/Assn’, ‘League/Assn#’ or any of
fields that are below them on the ‘Club Setup Screen’.
Press to exit the ‘Club Setup Screen’.
Step 2 - Program Setup
If you use a Laser Printer, tell the program that here. Also use this
screen if you will use a diskette drive other than A.
Step 3 - Select ‘Data Entry Setup’
Fill in both fields with Y
You have now completed the entries needed in the ‘Setup’ menu. Exit
‘Setup’ and return to the main menu. Select ‘Personnel’ then do the
Step 4 - Add Divisions
Select ‘Division Names’ from the ‘Personnel’ menu.
Select ‘Add New Division Names’.
Create a name for a division such as U08B
Fill in the following fields as described
U- Age group e.g. 06, 08, 10, etc.
Gender Sex. Use: B for Boys; G for Girls
Level Use one of: S for Select; T for Travel; R for Recreation
Group leave this blank
Class Use one of: I for Indoor; O for Outdoor
Club# Use the ‘Club #’ from the ‘Club Setup’ screen.
League# Leave this blank
Dist# Use the ‘District #’ from the ‘Club Setup’ screen.
Fill in ‘Registration Date’ with the date that Registration occurred.
Press after each field is entered to move to the next field.
When the cursor is on the last field on the screen and is
pressed, a new blank screen is presented. Fill this new screen with
the information for the next division. Repeat the process until all of
your divisions are entered. Then press as many times as is
needed to return to the ‘Personnel’ menu.
Step 5 - Add Teams
Select ‘Team Names’ from the ‘Personnel’ menu.
Select ‘Add New Team Names’.
Fill in ‘Team Code’. An example would be 0308U10B-01. This
number is broken down as follows:
Fill in ‘Short Name’ with a different name for each team in your club.
This is especially important for sorting when there are two teams in
the same age division in one club.
Fill in ‘Division’ with one of the division names you created in Step 4.
When you press , the line that contains Gender, Level, Group,
Club #, and other items will fill in automatically. If this doesn’t happen,
incomplete information was supplied when you created the Divisions
in Step 4, and you will need to go back and fix it.
Fill in ‘Full Name’ with the Team name as you want it to appear on the
Player Pass/Membership Card.
Fill in ‘Full Team Number’ using the following format. This value will
show up on the player pass. Example number: 01100308U10B-01
The ‘Team within Division’ part of this number is there in case you
have two or more teams in one division. If you have only one team
from your club in a given division, use 01. If you have two teams, the
second team will be 02, and so on.
Finally, fill in the ‘Playing League/Association’ field. For a Recreation
or House team, use REC. For a travel team, use league initials.
Examples: RAYS, MCGSL, BCSA, CNYJSL, NASL, BWNY.
After you have added all of your teams, you are done with the basic
setup and can begin to add players.
Step 6 - Adding Players
Select ‘Personnel’ from the main menu, then ‘Personnel Names’, ‘Add
New Names’, ‘Players’
Fill in the fields shown in the following table:
Last Player Last Name
First Player First Name
M Player Middle Initial
Street address information
Street2 address information
Town address information
Zip address information
Phone (area code) xxx-xxxx
Sex M or F
Age this value is calculated by the program based on ‘Cut-off Date’
you entered in Step 1 above
Reg# This is the registration number for the player. This number will
stay with the player for as long as the player is in your club. After you
have added one player with a Reg# to the database, you can enter a
period for the Reg# of the next new player, and the program will
automatically fill in the next number in the series. Here is an example
of a Reg#: 011003080001
Yrs Exp Unneeded
Reg Date Date when you entered this person. Automatically filled in
by the program.
N)ew N - if new this year. R - if returned from a previous year.
Pass Printed N - if a player pass was not yet printed for this player.
Skip the remaining fields (unless YOU care about them) until you
Team Code this is the Team Code you assigned in Step 5. You don’t
have to add it in now, but your life will be easier in the long run if you
Enter all of your players. When you are done with the players, there
are separate menu choices where you can enter your ‘Coaches,
Assistants, & Other Team Volunteers’ and your ‘Club Volunteers’.
NYSWYSA strongly encourages you to add your Coaches and
Volunteers, especially your Board members, for insurance purposes.
Sending Your Information To the District and/or State Registrar
When your data is ready, you need to provide a copy of the data to
your district registrar as instructed by your District Commissioner.
The diskette must be a 3.5 inch format disk. Do not submit your data
on a 5.25 inch diskette. If your computer does not have a 3.5 inch
diskette drive, create a 5.25 inch diskette, and have it copied to a 3.5
inch diskette before submitting it.
The program assumes you will be using drive A to create your
diskette. If this is not what you want, go back to the main menu and
select ‘Setup’, then ‘Program Setup’. Change the ‘Backup Drive’ to
the appropriate value.
Follow these steps to create the diskette.
Step 1 - Select "Send Name to League or Association"
Get to this section from the main menu by selecting "Personnel", then
"USYSA Files" and finally "Send Name to League or Association".
Step 2 - Format a disk if appropriate
The program will ask if you want to format a disk. If you are not sure if
the disk you will use is formatted, type Y and press .
Step 3 - Send Personnel, Team, & Division Files
The program will put you on a screen where you will fill create files by
filling in the fields as follows:
Field What to Enter
P), T), or D) You will run this part of the program 3 times. Each time
put in a different letter (P, T, or D).
Beginning Reg Date The date you started to input information. If you
don’t remember, use 09/01/xx, where xx=95 for the 1995-1996
Ending Reg Date Today’s date.
Filename PERSONS, TEAM, or DIVISION based on your selection in
the first field (P, T, or D).
Club Number The same value you used many times previously.
League Number leave blank
District Number The same value you used many times previously.
When all fields are filled in, press with the cursor in the
‘District Number Field’. The program should respond with ‘Writing’.
When it finishes you will be back at Step 2. Repeat the process until
all three files have been written to the disk (PERSONS, TEAM, &
Step 4 - Verify the success of the operation
Exit the program, if necessary, and bring up a DOS prompt. Enter the
command: DIR A:
(note, use "DIR B:" if your diskette is in drive B rather than A)
The command should return information on the files that are on the
diskette. Each of the three files (PERSONS, TEAM DIVISION) should
have a line of information something like the following:
PERSONS LOA 3,384 03-18-96 . . . .
In this example the file size is 3,384 bytes. If this value is 0, a problem
occurred. A common problem is that the ‘Beginning Reg Date’ or the
‘Ending Reg Date’ was entered incorrectly. Try again.
Step 5 - Label the Diskette
Make a label for the diskette that is patterned after the following
District Number 03
League or Association Number CNYJSL
Club name & Club number Two Towers SC - 89
Contact person name Bilbo Baggins
Contact person phone (315) 123-4567
Step 6 - Submit your Diskette
Remember that the diskette you submit must be in 3.5 inch format.
Copy your data to a 3.5 inch diskette if the diskette you created is not
in this format. Submit your diskette to your District Registrar unless
he/she has given you other instructions.
That is it! You are done! Remember that help is available if you need
it. See page 1 of these instructions for who you can contact to get